Three quotation spreadsheets with live formulas, the Word versions, and a generator that skips the spreadsheet entirely and produces the PDF.
A quotation built in a spreadsheet has one real advantage over a Word file: the arithmetic is not your problem. Change a quantity and the line, the subtotal, the tax and the total follow. That is worth having, and it is why so many businesses quote from Excel despite the formatting being a nuisance.
The three spreadsheets below are built that way — formulas, not typed figures. Underneath them is the honest comparison of when a spreadsheet is the right tool and when it is just the tool you already had open.
Free downloads
No signup, no email address. Each one opens in Excel, LibreOffice Calc, Google Sheets or WPS.
Spreadsheet 1 · Excel .xlsx
Goods or services, one tax rate, validity, scope and terms. The layout most businesses need.
Spreadsheet 2 · Excel .xlsx
Unit pricing for products, with a quantity-break line, one-off tooling and delivery priced separately.
Spreadsheet 3 · Excel .xlsx
Labour, materials, plant and disposal on separate rows, with a provisional sum for work not yet measurable.
Prefer Word? The same quotations as .docx are on quotation templates.
Honest comparison
All three produce a quotation. They fail in different places.
| Aspect | Excel (.xlsx) | Word (.docx) | This generator |
|---|---|---|---|
| Arithmetic | Automatic | By hand | Automatic |
| Layout control | Awkward — print areas, page breaks | Good | Fixed A4, always |
| Long scope paragraphs | Poor | Good | Good |
| Numbering | Manual | Manual | Prefilled series |
| Produces a PDF | Export, after fixing print areas | Export | Directly |
| Reveals your formulas | Yes, if you send the file | No | No |
| Works offline | Yes | Yes | Yes, once loaded — or the Android app |
| Best when | Pricing does real arithmetic | Words matter more than numbers | You want the PDF and not the fight |
Free, in your browser
The same quotation, filled in here and downloaded as an A4 PDF. Totals, tax and the valid-until date calculate themselves and the layout cannot break. Nothing you type is sent to us.
Fill in the quotation below — your details, the customer, the items and the price — then download the PDF or print it. This online quote maker calculates the totals, tax and any deposit for you, and nothing you type is sent to us.
Download or print
Quotation settings
Quote on site, invoice when done?
Quotations, invoices, receipts and waybills on your phone, with your details saved.
Get the Android app| $0.00 |
If you stay in Excel
Invoice & Quotation Generator does the same arithmetic without the print-area problem, and keeps the quotation on your phone so it can become an invoice later.
Questions
Yes — three are on this page as .xlsx downloads, and the amount, subtotal, tax and total cells carry real formulas rather than typed numbers. Change a quantity or a unit price and the document recalculates. They open in Excel, LibreOffice Calc, Google Sheets and WPS.
Excel where the pricing does arithmetic — quantities, unit prices, tax, quantity breaks. Word where the words matter more than the numbers, such as a consulting or design proposal with scope paragraphs. Send either one as a PDF; never send the working file.
In Excel or LibreOffice: File → Export or Save As, and choose PDF. Check the print area first, because a spreadsheet will happily split a quotation across three pages with a column stranded on its own. If that is a fight you would rather not have, the generator on this page produces the PDF directly.
Three reasons. It can be edited after you send it, so it is weak evidence of what you offered. It renders differently on the recipient’s machine and font set. And it exposes your formulas, which on a spreadsheet built from a costing sheet can reveal your margin.
Inserting a row inside the item block is handled by the subtotal, because it is a SUM over the range. The tax line adds each row individually, so if you insert a row you need to extend that formula to include it. It is the one edit worth checking before you send.
Yes. They are free to download, edit, rebrand and use for your own quotations, with no attribution required and no limit on how many you issue.