Free · No signup · PDF download
Use this free invoice generator to create a professional invoice in minutes. Add your business and customer details, list your products or services, apply tax and discounts, and download the finished invoice as a PDF or print it. No account, no login, no watermark — the invoice maker works on desktop and mobile.
Fill in the invoice maker below — totals calculate as you type — then download your PDF invoice or print it. Nothing you type is sent to us.
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Invoice settings
Create invoices regularly?
Invoices, receipts, quotations and waybills on your phone.
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What you get
The tool above is a complete online invoice maker, not a template. Each feature works in the browser, on the printed page and in the PDF you download.
Upload a PNG, JPG or WebP logo. It sits at the top of the invoice and in the PDF, resized on your own device.
One rate across the invoice or a different rate per line, with the label renamed to whatever your country uses.
Percentage or fixed discounts applied before tax, plus a shipping or delivery line when you need one.
All 154 ISO currencies, from USD, EUR and GBP to NGN, INR, KES and AED, with the code named on the total.
A crisp A4 PDF with real, selectable text and clean page breaks, named after your invoice number.
Print the invoice on its own — no menus, buttons or page content — straight from the browser.
Retitle the sheet Tax Invoice, Bill or Receipt and rename the number and date fields to match.
Totals, logo and PDF are all handled in your browser. Nothing you type is sent to a server.
Step by step
Here is how to create an invoice online for free with the generator above. It follows the same order a finished invoice reads in, so you can work straight down the sheet.
Your trading name, address, email and phone go in the From block. Upload your logo if you have one, and add your VAT, GST or sales tax number if you are registered — in many countries an invoice is not valid without it.
Use the name the customer pays under. For a business customer include the registered company name and, where it applies, their tax number — that is what lets their accounts team match your invoice to a purchase order.
The number starts at INV-001 and is editable — keep it unique and sequential.
The due date starts two weeks after the invoice date and can be changed. Pick from every ISO
currency, and retitle the sheet if you need a Tax Invoice or a Bill.
One line per item, described specifically — “Homepage redesign, 12 hours” is easier to approve than “Design work”. Use the detail line beneath for dates or reference numbers.
Each line amount is calculated as quantity × rate. Decimals work, so 7.5 hours at 40.00 gives 300.00. Add as many lines as the job needs.
Choose one tax rate for the whole invoice or a rate per line, and rename the label to VAT or GST. A discount can be a percentage or a fixed amount and is taken off before tax.
Check the subtotal, tax and total, then choose Download PDF for an A4 file or Print invoice to print the document on its own.
Six editable invoice templates in .docx — standard, freelance, tax invoice, contractor, proforma and commercial — are just below.
Download the templatesFree · Editable · No signup
Six customisable invoice templates as Word files: a standard invoice, a freelance invoice, a VAT/GST tax invoice, a contractor invoice, a proforma invoice and a commercial invoice for exports. Download, add your logo and details, fill in the lines, and print or save as PDF.
Template 1 · Word .docx
Products or services, one tax rate, a discount line and payment details — the layout most businesses need.
Template 2 · Word .docx
Milestones, hourly work, recharged expenses and a deposit deduction on the face of the invoice.
Template 3 · Word .docx
Registration numbers, taxable value, a tax rate per line and net, tax and gross totals.
Template 4 · Word .docx
Labour, materials and variations in separate sections, with deposit and retention deducted.
Template 5 · Word .docx
Advance payment or customs: the invoice as it will look, with a validity date and a not-a-tax-invoice note.
Template 6 · Word .docx
Cross-border shipments: HS codes, origin and destination, Incoterms, weights and a signed declaration.
Customising in Word
Prefer the totals done for you? The free invoice creator produces the same document as a PDF with the arithmetic built in.
The tool above is built for a quick, one-off invoice in a browser. If you invoice every week, Invoice & Quotation Generator saves your business details, keeps every document in one list and lets you send a PDF from your phone the moment a job is finished.
Anatomy of an invoice
An invoice is a request for payment, and it works best when the person approving it can answer every question without contacting you. These are the parts that do that job — and the invoice generator above has a field for each one.
Requirements vary by country: a VAT invoice in the EU, a GST invoice in India and a tax invoice in Australia each add mandatory fields. See creating a tax or GST invoice and the full invoice checklist.
| Element | Why it matters |
|---|---|
| The word “Invoice” | Separates it from a quotation, a delivery note or a statement. Accounts teams sort by document type. |
| Your business details | Name, address, email and phone, so the customer knows who to pay and who to contact about a query. |
| Customer details | The legal name and address of whoever is liable for payment. For companies, the registered name. |
| Invoice number | A unique reference used by both sides. Sequential numbering also makes gaps obvious in an audit. |
| Invoice date and due date | The date of issue starts the payment clock; an explicit due date gives you a clear point to chase from. |
| Itemised lines | What was supplied, with quantity and unit price on each line, in enough detail to be recognised weeks later. |
| Tax | The rate, the amount and your registration number where the law requires it. Registered customers need this to reclaim. |
| Discounts | Shown as a separate line so the original price and the concession are both visible. |
| Total due | One figure, clearly the largest thing on the page, in a named currency. |
| Payment details and terms | How to pay and by when. Bank details or a payment link belong in the notes field. |
Why it works
A word processor or spreadsheet can produce an invoice. The reason to use a purpose-built invoice builder is that the parts people get wrong — arithmetic, numbering, formatting — stop being your problem. Generating an invoice online takes a couple of minutes and the document is correct before you send it.
No template to hunt for, no cells to reformat. Type the details in the order they appear on the finished document and the invoice is ready.
Line amounts, subtotal, discount, tax and total update as you type, rounded to two decimals so the parts always add up to the total.
Consistent typography, an aligned item table and your logo at the top. A tidy invoice is quietly reassuring to the person approving it.
Every field is already where it belongs, so you are filling a structure rather than designing one. That is the difference between an online invoice builder and a template you have to lay out yourself.
A PDF looks the same on every device, cannot be edited by accident and is what accounts departments expect. See the PDF invoice generator.
An explicit due date, itemised work and stated payment terms remove the most common reasons an invoice sits unpaid.
Sequential numbers and dated PDFs make it straightforward to reconcile what you have billed against what has been paid.
Who it is for
Most small operations do not need accounting software to send a bill. They need an accurate, professional invoice out of the door the same day the work finishes — because the date you send it is what the payment clock runs from. Each guide below covers the line items and terms that trade actually uses.
Guide
Hourly, fixed fee, milestone and retainer billing, deposits and chasing late payment.
Guide
Labour and materials on separate lines, progress billing, variations and retention.
Guide
Retainers, day rates, recharged expenses and getting through a client’s payment run.
Guide
Call-out charges, itemised parts, testing, emergency rates and billing agents.
Guide
Session fees, packages, editing, extra hours, booking deposits and licensing.
Hub
Numbering, payment terms, deposits, staged billing and a routine that gets you paid.
Invoice & Quotation Generator for AndroidInvoices, receipts, quotations and waybills from your phone.
Install free
Know the difference
Both start you off with a professional layout. The difference is what happens after that.
SUM range with itWant a reusable layout of your own? Build an invoice template with the same tool.
Four documents describe one sale at four different moments. Using the wrong one causes real problems — and Invoice & Quotation Generator creates all four on Android.
Requests payment
Issued when work is done or goods delivered. Carries a due date, itemised lines, tax and the amount owed.
Create one aboveConfirms payment
Issued when the money arrives. Records the amount, date and method paid; no due date, because nothing is outstanding.
Receipt maker guideOffers a price
Issued before the work is agreed, with a valid-until date and exclusions. Once accepted, its lines carry straight onto the invoice.
Quotation maker guideTravels with goods
Lists sender, receiver, items and quantities — usually without prices — and is signed on delivery as proof the goods arrived.
Free waybill makerFull comparisons: invoice vs receipt · invoice vs quotation · invoice vs estimate
More free tools
Tool guide
How the PDF is built, how to print cleanly and how to send an invoice that opens correctly everywhere.
Tool guide
What people mean by “bill”, when it is the same as an invoice and when it is not.
Tool guide
The extra fields a tax invoice needs, and how to apply VAT or GST per line or per invoice.
Tool guide
Set your logo, details and terms once and reuse them on every invoice.
Guide
Every field explained, with examples of what to write and a checklist before you send.
Android
What the app does, how it differs from this web tool and who each one suits.
About
Free Invoice Creator is a browser-based invoice generator built for one job: letting anyone who needs an invoice make a proper one in a couple of minutes, without an account, a trial or a watermark. You fill in the sheet, it does the arithmetic, and you download an A4 PDF that is yours to send, print or file.
Everything you type is processed on your own device. The totals are calculated in your browser, the logo is resized locally and the PDF is assembled locally — there is no server that receives your invoice, which is why there is nothing to sign up for. The same people publish Invoice & Quotation Generator, a free Android app for businesses that invoice regularly and also need receipts, quotations and waybills.
Read more about the site · How your data is handled · Invoice guides
Questions
A free invoice creator is a tool that turns the details of a sale — who is billing, who is being billed, what was supplied and at what price — into a finished invoice document. The tool on this page does the arithmetic for you and produces a PDF you can send or print. There is no cost, no trial period and no limit on how many invoices you create.
Yes. There is no account, no email address and no login. Open the editor, type your details and download the PDF. The only thing stored is an optional draft kept in your own browser so a refresh does not lose your work.
Yes. Download PDF builds an A4 PDF in your browser and saves it to your device. The text in it is real text rather than a screenshot, so it stays sharp when printed and can be searched or copied. The file is named after your invoice number, for example invoice-INV-001.pdf.
Yes. Select Upload logo and choose a PNG, JPG or WebP file up to 2 MB. The logo is read by your browser, resized on your device and placed at the top of the invoice and the PDF. It is never uploaded to a server.
Yes. Invoice & Quotation Generator is a free Android app that creates invoices, receipts, quotations and waybills on your phone, keeps your business and customer details for reuse, and exports each document as a PDF. Get it on Google Play.
Enter your business details, add the customer under Bill To, give the invoice a number and dates, then list what you supplied with a quantity and a rate for each line. Add tax, a discount or a delivery charge if they apply, check the total, and download the PDF. The step-by-step guide covers each field in more detail.
At minimum: the word “Invoice”, your business name and contact details, the customer’s name and address, a unique invoice number, the invoice date, the due date, an itemised list of what you supplied with quantities and prices, any tax or discount, and the total amount due. Many countries add their own requirements — a tax registration number, for instance. See what an invoice should include.
Yes. Under Invoice settings you can apply one tax rate to the whole invoice or a different rate to each line, and rename the label to VAT, GST or Sales Tax. Discounts can be a percentage of the subtotal or a fixed amount, and are applied before tax so the tax is calculated on the discounted value.
No. An invoice asks for payment; a receipt confirms that payment has been received. You normally issue an invoice when the work is done or the goods are delivered, and a receipt once the money arrives. See invoice vs receipt, or use the receipt maker guide.
The web tool on this page creates invoices. For quotations, receipts and waybills, Invoice & Quotation Generator on Android handles all four document types in one place. The quotation maker and waybill maker pages explain what each document needs.