Free · Editable · No signup
Six customisable quotation and estimate templates as Word files: a standard quotation, a job estimate, a product price quotation, a construction quotation, a project quotation with phases and a quotation with three options. Each is a clean single page with marked spaces for your logo, details, prices and terms. Download, edit, print or save as PDF.
Downloads
Each template is a single A4 page in Word. Click a preview to download it, or use the button under the card.
Template 1 · Word .docx
Products or services, one tax rate, a validity date, scope and terms, and an acceptance line. The layout most businesses need.
Template 2 · Word .docx
For plumbers, electricians, builders and repairers: labour and materials in separate tables, with a basis-of-estimate note.
Template 3 · Word .docx
For wholesalers and suppliers answering an RFQ: product codes, units, delivery terms, lead time and minimum order.
Template 4 · Word .docx
A schedule of works with item numbers, quantities and rates, plus preliminaries, contingency and retention.
Template 5 · Word .docx
For designers, developers and consultants: phases or milestones with what each includes, timing and a deposit to start.
Template 6 · Word .docx
Three priced options — essential, recommended, complete — each with its own lines and total, and a tick box to accept one.
Step by step
Everything in square brackets is yours to overwrite: business name, address, quote number, dates, currency. Delete the brackets as you go.
Click the [LOGO] text, then Insert → Pictures. Set the picture to In line with text and size it to about 3 cm high.
Save the edited file as your template (File → Save As → Word Template, .dotx) with your standard terms in place, so every new quote starts from it.
Customer, validity date, lines with unit prices, scope and exclusions. Add rows with Table Layout → Insert Below; delete unused blank rows before sending.
Word does not calculate. Subtotal, tax, total and deposit are typed by hand — check them twice, or let the quotation maker do the arithmetic.
Keep quote numbers in their own series (QUO-001, QUO-002) and reference the number on the invoice once the quote is accepted.
File → Save As → PDF and email it the same day. Never send the editable file.
The online quotation maker fills in the same layout, calculates the totals and deposit, and downloads the PDF.
Open the quotation makerKnow the difference
Invoice & Quotation Generator creates quotations, invoices, receipts and waybills on Android with your business details saved once, and exports each one as a PDF.
Questions
Yes. All six download as ordinary Word files with no signup, no watermark and no licence fee.
Yes. They are plain .docx files — tables and text, no macros, no fields — so they open and edit in any modern word processor. Google Docs converts them on upload.
No — a Word document does not do arithmetic. Type the amounts and totals yourself, or use the free quotation maker, which calculates the total, tax and deposit, and downloads the PDF.
Standard for most sales; job estimate when the price depends on what you find on site; product price quotation when a buyer sends an RFQ; construction when you need a schedule of works; project when the work runs in phases; options when you want to offer three levels and let the customer choose.
Yes — it is in the invoice template set, because a proforma is laid out as an invoice. The proforma invoice generator produces one as a PDF.
Click the [LOGO] marker, then Insert → Pictures, choose your file, and set it to In line with text at about 3 cm high. Save the result as your master copy.
