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Use this free waybill generator to create a consignment note in minutes: sender, receiver, carrier, the goods with packages and weight, and delivery instructions. Download the waybill as a PDF or print it for the driver. No account, no login, no watermark.
Fill in the waybill below — sender, receiver, transport details and the goods — then download the PDF or print it for the driver to carry. Nothing you type is sent to us.
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Waybills, invoices, receipts and quotations on your phone.
Get the Android appWaybill meaning
Waybill meaning: a waybill is a document that accompanies a shipment of goods and lists who sent it, who is to receive it, what it contains and how it is travelling. The receiver checks the consignment against the waybill and signs it, which makes the signed copy the sender’s proof of delivery.
The word covers a family of documents: a courier’s waybill, a haulier’s consignment note, a rail or road waybill, and the delivery note a supplier sends with an order. What they share is that they record the movement of goods, not the money — that is the invoice’s job.
The sender (consignor), or the carrier on the sender’s behalf. It is prepared before the goods leave.
The receiver (consignee) on delivery — and often the driver on collection — recording the date and any shortage or damage.
That a specific consignment left the sender, travelled with a named carrier and arrived, as described, at the receiver.
Not an invoice, not a receipt for payment, and not a bill of lading — a waybill is not a document of title to the goods.
Anatomy
Every field below is on the waybill maker above. The right-hand column is why the field is there.
| Field | Why it is there |
|---|---|
| Waybill number | The reference everyone quotes: you, the driver, the receiver and, in a dispute, both sets of accounts. |
| Dispatch and delivery dates | When the goods left and when they are expected; together they show how long the consignment was in transit. |
| Sender (consignor) | Your business name, dispatch address and a contact number for queries in transit. |
| Receiver (consignee) | Who takes delivery and a phone number — the single most useful field for a driver. |
| Delivery address | The physical address the goods go to, which is often not the billing address on the invoice. |
| Carrier, driver and vehicle | Who is moving the goods. On a signed copy this is the chain of custody. |
| Description of goods | Specific enough to check against: what each item is, plus batch, serial or SKU references. |
| Quantity, packages and weight | How many units, how many cartons or pallets, and the weight the carrier needs for loading and pricing. |
| Related invoice or order | The link between the movement record and the financial record. |
| Delivery instructions | Access, opening hours, where to leave the consignment. |
Step by step
Here is how to generate a waybill with the tool above. It takes a couple of minutes for a typical consignment.
Give the waybill a unique number, set the dispatch date and the expected delivery date, and quote the invoice or order it relates to.
Your dispatch address under Sender; the receiver’s name, delivery address and — above all — a phone number the driver can call.
Carrier, driver, vehicle number and the mode — road, courier, rail, air or sea. This is the chain of custody on the signed copy.
One line per item with quantity, number of packages and weight. Add batch or serial references in the detail line so the receiver can check them off.
Access details, opening hours, where to leave the consignment, and a note asking the receiver to record any shortage or damage before signing.
Leave prices off for a normal delivery. Switch on the declared value column only when customs or insurance needs it.
Download the waybill PDF, or print a copy to travel with the goods and one to keep.
Six editable waybill templates in .docx — standard, courier, freight, delivery note, manifest and international — are just below.
Download the templatesFree · Editable · No signup
Six customisable waybill templates as Word files: a standard waybill, a courier waybill, a freight consignment note, a delivery note, a multi-drop delivery manifest and an international waybill. Download, add your logo and details, fill in the consignment, and print or save as PDF.
Template 1 · Word .docx
Road, courier and domestic deliveries — the layout most small businesses need.
Template 2 · Word .docx
Parcel and express shipments with service level, payment and cash-on-delivery.
Template 3 · Word .docx
Pallets and truckloads: loading and unloading points, hazardous goods, volume and gross weight.
Template 4 · Word .docx
Sent with an order so the customer can check goods against what they bought.
Template 5 · Word .docx
One sheet for a whole route: every stop, waybill number, packages and a signature per drop. Landscape.
Template 6 · Word .docx
Cross-border consignments: HS codes, country of origin, Incoterms and declared value.
Customising in Word
Full walkthrough, and the template-vs-generator comparison, on the waybill templates page.
Types
The same document, adapted to how the goods travel. The tool above covers every type below; choose the mode in the transport strip.
Parcels and express shipments. Usually printed as a label with a barcode; the courier’s own waybill number is what you track.
Pallets and truckloads by road. Records vehicle, driver, weight and package count; signed at both ends. Also called a consignment note or CMR in Europe.
Issued by the railway for wagon or container loads, naming the loading and unloading stations.
A non-negotiable alternative to a bill of lading for ocean freight; the goods are released to the named consignee without presenting the document.
Issued by an airline or forwarder for air cargo, with an 11-digit AWB number. A contract of carriage, not a document of title.
Everyday deliveries within a country: supplier to customer, warehouse to shop, depot to site. This is what most small businesses need.
The supplier’s version of the waybill, sent with an order so the customer can check it against what they bought. See the delivery note generator.
A condensed waybill stuck to the outside of the package: sender, receiver, number and barcode. It points back to the full document.
Worked examples
What each kind of waybill actually says, and which of them you can generate here.
The everyday case, and the one the generator above produces. A furniture supplier sending two wardrobes and a headboard from a Lagos warehouse to a customer in Ibadan:
WAYBILL — WB-0416 · Dispatch 14 October 2026 · Expected delivery 15 October 2026
Consignor: Meridian Furniture Ltd, 14 Trade Road, Ikeja, Lagos · 0803 555 0142
Consignee: Mrs F. Adeyemi, 22 Oluyole Estate, Ibadan · 0806 555 0198
Carrier: own vehicle · Driver: S. Okon ·
Vehicle: LAG-441-XA
1. Wardrobe, 2-door, oak finish — 2 packages — 96 kg
2. Headboard, king, upholstered — 1 package — 18 kg
Total: 3 packages · 114 kg · declared value not shown
Delivery instructions: call 30 minutes before arrival; no lift, second floor.
Received by: ______________ Signature: ______________
Date: __________
Two details do the work. Packages and weight are totalled, so the driver and the receiver can agree what arrived without unpacking anything. And the received-by block is printed rather than added by hand, which is what makes the document evidence rather than a note.
An air waybill — airway bill or AWB in everyday use — is issued by the airline or freight forwarder, not by you. It carries an 11-digit number whose first three digits identify the carrier — 125 for British Airways, 176 for Emirates, 057 for Air France — followed by a seven-digit serial and a check digit, for example 125-38472916.
A typical AWB records the shipper and consignee, the airports of departure and destination, the number of pieces, gross weight and chargeable weight, the nature of the goods, the declared value for carriage and for customs, and the conditions of contract on the reverse. It is a contract of carriage and a receipt for the goods, but unlike a bill of lading it is not a document of title, so the goods are released to the named consignee without it being presented.
You cannot generate a valid air waybill here, or anywhere other than the carrier. The number has to come from the airline's own stock. If you are looking to download an air waybill or an airway bill, it is on your carrier's tracking page under the booking reference — an online airway bill is retrieved from the carrier, never generated by a third party. What you can produce here is the waybill or delivery note that travels with the goods to or from the airport.
A sea waybill does the same job for ocean freight: shipper, consignee, notify party, vessel and voyage number, port of loading and discharge, container and seal numbers, package count and gross weight, and a description of the goods. Like the AWB it is non-negotiable, which is exactly why shippers choose it over a bill of lading when the cargo will arrive before the paperwork could.
Also issued by the carrier. See waybill vs bill of lading for when each is appropriate.
Online
What a waybill website can and cannot do for you. (Written as one word or two — waybill and way bill are the same document, and both spellings are in common use.)
Online waybill generation splits into two completely different things, and searches for it land on both:
If you are shipping through a courier, book with them and use their label. If you are moving goods yourself, or by a hired vehicle, or handing over to a customer who has to sign for them, the document you need is the one on this page.
Know the difference
Four documents that get confused with each other. The important line is the last one: only a bill of lading is a document of title.
| Feature | Waybill | Delivery note | Bill of lading | Air waybill |
|---|---|---|---|---|
| Issued by | Sender or carrier | Supplier | Ocean carrier | Airline or forwarder |
| Transport | Any — road, courier, rail, sea | Any, usually road | Sea | Air |
| Shows prices | Usually not | Usually not | No | Charges, not goods value |
| Signed on delivery | Yes | Yes | Surrendered to release goods | Delivery receipt |
| Document of title | No | No | Yes | No |
| Created here | Yes | Yes — delivery note | No | No |
Full comparisons: waybill vs bill of lading · air waybill vs waybill · delivery note vs invoice
That is a different document. The E-Way Bill is generated on the government portal at ewaybillgst.gov.in for consignments above the GST value threshold, carries its own EBN number and validity period, and is checked by tax officers in transit. The tool on this page creates an ordinary commercial waybill for your own consignments — useful alongside an E-Way Bill, never a substitute for one.
Practical
Put the invoice number on the waybill and the waybill number on the invoice. When a customer disputes a delivery three weeks later, that one habit turns an argument into a lookup.
Invoice & Quotation Generator creates waybills on Android with the sender and receiver details saved for next time, so a consignment note can be generated at the point of dispatch and the PDF sent to the driver and the customer.
Questions
A waybill is the document that travels with a consignment of goods. It records who sent them, who is receiving them, what is in the shipment and how many units, so the delivery can be checked and signed for on arrival. It is also called a consignment note or, in many countries, a delivery note.
Yes. The waybill generator on this page runs in your browser: fill in the sender, receiver, carrier and goods, then download an A4 PDF or print it. There is no account, no login and no watermark.
Usually not. A waybill proves what was delivered; the invoice deals with what it costs. Leaving prices off means the driver, the warehouse and the person signing at the door never see your commercial terms. Where a value is needed — for customs or insurance — switch on the declared value column.
The waybill is a movement record and the invoice is a financial record. One delivery produces both: the waybill is signed on arrival, the invoice goes to accounts. Put the invoice number on the waybill so a disputed delivery can be matched to the bill for it.
No. India’s E-Way Bill is a statutory GST document generated on the government portal (ewaybillgst.gov.in) for consignments above the value threshold, with its own number and validity. This tool creates an ordinary commercial waybill for your own consignments; it does not replace an E-Way Bill where one is legally required.
A unique reference you assign to each consignment — WB-001, WB-002 and so on. It is what the driver, the receiver and both sets of accounts quote when they refer to the shipment. See waybill numbers explained.
Yes. Leave the fields empty, print the sheet, and you have a blank waybill form to fill in by hand. Or keep it on screen: the generator remembers your sender details in this browser, so it works as a reusable waybill template — type the receiver and the goods, download the PDF. If you would rather work in Word, there are six free waybill templates in .docx.
Traditionally three: one kept by the sender, one that travels with the goods for the receiver, and one signed copy returned as proof of delivery. If you generate the waybill as a PDF, photograph the signed copy and keep it with your own record.
Yes. Invoice & Quotation Generator creates waybills on Android alongside invoices, receipts and quotations, keeps sender and receiver details for reuse and exports each document as a PDF. Get it on Google Play.